Outlook: Compose HTML e-mail

Posted on May 20, 2009

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Background

Microsoft Outlook 2003 provides a great user experience introduces a drawback in e-mail content flexibility. Microsoft Outlook 2003 does not provide an option for users to modify the generated HTML code in composing HTML e-mail.

Introduction

Microsoft Outlook 2003 is a personal information manager from Microsoft, and is part of the Microsoft Office suite. It provides a calendar, task and contact management, note taking, a journal and web browsing. It can also be used as a stand-alone application, but can also operate in conjunction with Microsoft Exchange Server and Microsoft Office SharePoint Server.

Walk Around for composing modified e-mail with HTML format

Nevertheless, I still manage to find a walk around for this situation. The following steps are the walk around that I use (how to display attached images in the body of e-mail with HTML format):

  1. Compose new e-mail in HTML format.

    Compose new HTML e-mail in Microsoft Outlook

    Compose new HTML e-mail in Microsoft Outlook

  2. View the e-mail HTML code.
    Look for the HTML e-mail source

    Look for the HTML e-mail source

    Edit the HTML e-mail source uses notepad

    Edit the HTML e-mail source uses notepad

  3. Perform any modification needed and save the file as an HTML (*.htm) document; in this example, we modify the HTML image source tag.
    The e-mail source before modification

    The e-mail source before modification

    The e-mail source after modification

    The e-mail source after modification

  4. Open the modified HTML file in internet browser (e.g. Microsoft Internet Explorer – MSIE).

    Display the changes using Microsoft Internet Explorer

    Display the changes using Microsoft Internet Explorer

  5. Copy and paste the modified HTML file from the Microsoft Internet Explorer into the compose window, well, don’t forget to attach all images that is displayed in the body.
    Copy the modified e-mail from Microsoft Internet Explorer

    Copy the modified e-mail from Microsoft Internet Explorer

    Paste the modified e-mail into the Microsoft Outlook compose window

    Paste the modified e-mail into the Microsoft Outlook compose window

Conclusion

You are able to embed more stuff in your e-mail with HTML format. A h3 knowledge of HTML, CSS, and JavaScript may be needed. Grab your freedom, be creative in your e-mail and have fun.

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Posted in: MyWay, Technology